Pet boarding facilities and dog daycares handle animals with medical needs every day. Medications that need to be given at specific times. Dietary restrictions that apply to every meal, not just the first one. Vaccination records that need to be current before a dog enters the building. Behavioral histories that every staff member who handles the animal should know.

Most facilities track this on paper — medication logs on clipboards, vaccination records in folders at the front desk, feeding instructions written on the kennel card. The system works until the clipboard is in the wrong run, the folder is misfiled, or the staff member who knows about the allergy isn’t on shift.

Wagnur’s health tracking module connects pet health records to the booking system and makes them visible to every staff member who needs them — on every shift, on every device.

Vaccination Record Management

Vaccination compliance is the primary health risk management tool boarding and daycare facilities have. A facility that admits a dog with expired vaccinations is exposed — operationally, financially, and legally.

Wagnur’s vaccination tracking:

Per-pet vaccination records stored on the pet profile with expiration dates
Expiration alerts — the system flags upcoming and expired vaccinations automatically, so staff aren’t reviewing paper records at check-in
Check-in verification — vaccination status is visible on the check-in screen before a guest enters the facility. An expired record generates a visible alert, not a note in a folder that might not be opened.
Owner-facing upload — pet owners upload vaccination records through the customer portal before arrival. Documents are attached to the pet profile and reviewed by staff, not handed over in a folder at the door
Required vaccination configuration — define which vaccines your facility requires (rabies, bordetella, distemper) and which proof format you accept. The system enforces this against each booking.

This matters not just for health safety but for liability. A timestamped, searchable vaccination record is documentation in the event of an incident. A folder at the front desk is not.

Medication Logging and Administration Tracking

Administering pet medications is one of the highest-risk tasks in a boarding operation — not because it’s complicated, but because the margin for error is narrow. The wrong dose, a missed administration, a medication given to the wrong dog: each of these has consequences.

Wagnur’s medication tracking gives this process structure:

Medication schedule per pet — name, dosage, frequency, and administration time set on the pet profile
Shift-based task lists — staff see which medications are due during their shift, for which pets, in which runs
Administration confirmation — each dose is confirmed and timestamped by the staff member who administered it. There’s no question later about whether the 6 PM dose was given
Missed administration alerts — if a scheduled medication isn’t confirmed within the window, the system flags it for the manager
Notes field — staff can log observations alongside each administration (the dog ate well, seemed lethargic, had loose stool) to build a picture of a guest’s stay

This creates an auditable log. If an owner asks whether their dog’s medication was given every day, you have a timestamped record. If an incident occurs, you have documentation.

Dietary Plans and Feeding Schedules

Feeding is a daily care task — in a facility with 60 boarding guests, it happens multiple times a day, with individual variations for each animal. “Feed three cups of kibble twice a day” is the easy case. The harder cases: a dog on a veterinary diet, a dog with chicken allergies that needs to be kept away from another dog’s bowl, a puppy on a different schedule than adults.

Wagnur tracks feeding at the pet level:

Custom feeding schedules — frequency, timing, portion size, and specific food instructions stored on the pet profile
Dietary restrictions and allergies — flags that appear on the care view for the relevant staff, not just on an intake form that gets put in a drawer
Special feeding notes — instructions that don’t fit a standard format (add toppers, heat the food, hand-feed, use a slow bowl) stored where care staff will see them
Feeding confirmation tracking — log that each feeding happened, with optional notes on how the dog ate

When a kennel tech starts their morning shift, they see the feeding schedule for every dog in their assigned area — not a stack of individual cards to rifle through.

Vet Visit Records and Emergency Contacts

For long-stay boarders and facilities that administer veterinary care, maintaining a complete health history matters. Wagnur stores:

Vet visit records — date, reason, veterinarian, treatment, and outcomes
Current medications from vet orders — pre-populated from the vet visit record so staff aren’t re-entering information
Emergency vet authorization — signed authorization forms attached to the pet profile, so staff know the extent of care they’re authorized to provide if an emergency occurs overnight
Primary vet contact — direct phone number visible on the pet profile, not buried in a general owner record

Behavioral History and Handling Notes

Health records and behavioral records are related. A dog with a pain history may bite during handling. A dog with anxiety may have a stress response that looks like illness. A new boarding guest with no known history is a different risk profile than a returning guest you’ve hosted twenty times.

Wagnur’s pet profiles carry:

Behavioral flags — dog-reactive, people-reactive, resource-guarding, bite history, anxiety triggers
Handling notes — specific instructions for safe handling (use a slip lead, avoid direct eye contact at first, let the dog approach on its own terms)
Grooming history flags — if a dog has had a difficult grooming experience, that’s noted for groomers before the appointment starts
Previous stay observations — notes from prior stays that give staff a baseline for what’s normal for this dog

Connected to the Booking Calendar

Health tracking that lives in a separate system from bookings requires staff to cross-reference two places every time they do a care task. Wagnur connects health records directly to the booking and check-in workflow:

Health flags appear on the check-in screen when a guest arrives
Medication schedules are automatically activated when a booking check-in is confirmed
Care task lists are generated by shift, not by staff manually reviewing profiles
Vaccination alerts appear at the booking stage, so an issue is caught before the guest is even scheduled — not when they’re standing at your front door

This integration is part of why the all-in-one pet facility software model works: health data isn’t useful in isolation. It’s useful when it’s connected to the moment of care.

Pricing and Trial

The Health Tracking module is priced individually as part of Wagnur’s modular platform. See the pricing page for current module costs. Every module includes a 14-day free trial — run it during an actual boarding week to see how it changes your shift handoffs and medication management.

If you’re currently managing health records on paper or in a disconnected system, the pet boarding software page covers how Wagnur’s full boarding module connects health tracking to reservations and check-in.

Questions about specific health tracking requirements for your facility? Contact [email protected] — requirements vary widely between facilities, and a 15-minute conversation usually covers the key scenarios.

Health Records That Follow Every Pet Through Every Shift